Title: Trinity House Full-Time Intern

Program: Maternity Home (Trinity House)

Supervisor: Trinity House Manager 

Position Summary: Full-time interns spend a year serving pregnant and parenting women formerly experiencing homelessness and now housed in a loving, caring environment. Full-time interns assist in all aspects of residential operations and support delivery of programs and services in the fulfillment of the Vida mission. All work is accomplished in accordance with Vida’s Code of Christian Conduct, policies, and procedures.  

Qualifications: 

• Female-only 
• College Degree or equivalent life experience preferred
• Driver’s license preferred 
• 21 years of age or older
• Flexibility and adaptability 
• Emotional maturity
• Resilience 
• Empathy 
• Accepting of diverse backgrounds, beliefs, and customs 
• Open to growth during challenging situations
• Aligned with Vida Statement of Faith and Christian Code of Conduct 

Responsibilities:

• Provide daytime and overnight house coverage, including but not limited to: responding to the phone, welcoming visitors, offering tours, assisting residents with move-ins/move-outs, responding to the duty of the moment, and locking the building at night 
• Ensure all program policies and procedures are followed and report violations to House Supervisor 
• Provide transportation in Vida vehicles for moms and babies to and from Vida events and requested appointments
• Work on a team with other interns and Vida staff members, each having an administrative role in the home 
• Respond to emergencies, crises, and conflicts within the home  
• Ensure that any threat to safety or contagious, infectious, or serious health issues regarding adult or child residents are reported to the intern or staff member on call immediately.  
• Plan and participate in community functions including regular community night, celebrations, house outings, weekly house meetings, and Vida events
• Foster a home environment where all who enter feel safe, welcomed, and respected  

Day in the Life 

• Assist with community meals in the home provided by community partners and churches 
• Coordinate care with case manager, supervisor, and manager 
• Hold a baby while a mom takes a shower or cooks a meal 
• Accompany moms to medical appointments, court hearings, classes, etc. 
• Drive moms to classes or groups at Vida 
• Complete position work such as: create the duty schedule, make welcome signs, respond to emails, grocery shop for the house, communicate and train house coverage and babysitting volunteers, plan community events, and create the chore chart
• Provide support to Vida Support Services in reception, childcare, and boutique  

Benefits: 

• Monthly living stipend of $1,500  
• Room, private bedroom and half bathroom
• Ongoing training
• Vacation days 
• One or two days off a week 

Apply: Please call Vida at 920-731-4354 (and request to speak to Claire) for an application.

Title: Trinity House Part-Time Intern 

Program: Maternity Home (Trinity House)

Supervisor: Trinity House Manager 

Time Commitment: Part-Time

Position Summary: Part-time interns spend an evening and overnight with pregnant and parenting women formerly experiencing homelessness and now housed in a loving, caring environment. This is a non-live-in position. Interns assist in all aspects of residential operations and support delivery of programs and services in the fulfillment of the Vida mission. All work is accomplished in accordance with Vida’s Code of Christian Conduct, policies, and procedures.

Qualifications: 

• Female-only 
• College Degree or equivalent life experience preferred
• Driver’s license preferred 
• 21 years of age or older
• Flexibility and adaptability 
• Emotional maturity
• Resilience 
• Empathy 
• Accepting of diverse backgrounds, beliefs, and customs 
• Open to growth during challenging situations
• Aligned with Vida Statement of Faith and Christian Code of Conduct 

Responsibilities:

• Provide overnight house coverage, including but not limited to: responding to the phone, welcoming visitors, responding to the duty of the moment, and locking the building at night
• Ensure all program policies and procedures are followed and report violations to House Supervisor
• Work on a team with other interns and Vida staff members
• Respond to emergencies, crises, and conflicts within the home
• Ensure that any threat to safety or contagious, infectious, or serious health issues regarding adult or child residents are reported to the staff member on call immediately.
• Foster a home environment where all who enter feel safe, welcomed, and respected

Night in the Life 

• Shifts would be 2 or 3 nights a week and 1 weekend a month, on average 20 hours a week.
• Be sure all residents are home by 10 p.m. curfew, lock up and go to bed.
• Hold on call phone in case emergency happens overnight
• Hold a baby while a mom takes a shower or cooks a meal
• Build relationships with residents
• Assist with any house work such as: create the duty schedule, make welcome signs, communicate with house volunteers

Benefits: 

• Monthly living stipend of $750  
• Ongoing training

Apply: Please call Vida at 920-731-4354 (and request to speak to Claire) for an application.

Title: Boutique/Volunteer Supervisor

Program: Support Services/Boutique

Supervisor: Executive Director

Location: In-person, Appleton, WI

Job Type: Full-time

Expected Hours: 40 per week (8 hour shift Monday-Friday)

General Summary: The Boutique/Volunteer Supervisor plans, organizes, and oversees the Boutique and Volunteer programs and the services provided. The Boutique/Volunteer Supervisor assures that Boutique and Volunteers are recruited, fully trained and supported and that all are consistent with the mission and vision of Vida. All duties and responsibilities are performed in support of Vida’s Mission, Vision and Statement of Faith.

Primary Responsibilities

Little Dear Boutique Supervisor either completes or supervises volunteers who:

1. Receipt of new and gently used material donations and add to inventory system

2. Sort and organize material donations in storage areas

3. Stock items in the Boutique

4. Assist with other tasks as needed and requested by the Support Services Manager, pertaining to the Boutique

5. Maintain regular communication with KMAX for the purpose of improving our computer inventory system

6. Notify store volunteers when inventory is low to restock

7. Track in-kind donations

8. Maintain boutique communication binder

9. Train volunteers on inventory system, checking out clients

10. Communicate boutique needs (material or volunteer) to Church Partners and social media person

Support Services Admin

1. Communicate/coordinate with not-for-profit community partners including Jake’s Diapers

2. Coordinate Vida’s participation in Help 4 the Homeless

3. Assists with Church Partners coordination and Christmas Adopt-A-Family

4. Schedules play/dinner events

Volunteer Screening and Supervisor

1. Recruit, screen, interview, orient and onboard new volunteers for boutique or childcare

2. Orientation and training of volunteers

3. Schedule volunteers for the boutique, sorting room and childcare

4. Communicate regularly with all volunteers, weekly email

5. Supervise Little Dear Boutique volunteers and childcare

6. Evaluate volunteers

7. Maintain volunteer files

8. Coordinate volunteer appreciation

9. Coordinate activities for one-time group volunteers, youth outreach

10. Tracks volunteer hours and sends to Abe(CPA), with in-kind and monthly dollars

Qualifications

1. Expresses full agreement with corporation’s Statement of Faith, Mission Statement, Articles of Incorporation, By-laws, and other operating documents

2. Ability to comply with the policies and procedures of the organization

3. Dependable, stable, and capable of following through on commitments

4. Ability to respect confidentiality

5. Bachelors Degree in human services, healthcare administration or related field highly preferred. Requires Excellent organizational skills

6. Has at least 2 years of leadership experience demonstrating the ability to oversee and supervise volunteers

Pay: From $20.00 per hour

Benefits:

• Flexible schedule
• Health savings account
• Paid time off

Apply: Volunteer Supervisor application can be found on Indeed. Please call Vida at 920-731-4354 if you have any questions. 

Title: Medical Clinic Administrative Intern

Program: Medical Clinic

Supervisor: Nurse Manager

Time Commitment: Full-Time (Monday-Friday, 8 hour shift)

Work Location: In-person, Appleton, WI (Relocating before starting work is required)

Position Summary: In the administrative intern role, this team member performs administrative tasks for the medical clinic. The intern assists the medical team with behind-the-scenes work to ensure quality health services for Vida patients and acts as the “first impression” greeting patients and guests, answering the phone, and allowing access to the building through our security system, in a professional and respectful manner. All duties and responsibilities are performed in support of Vida’s Mission, Vision, and Statement of Faith.

Qualifications: 

• Professional and pleasant business oral communication skills, including a pleasant and respectful tone of voice both in person and on the phone. Good listening skills, calm discernment. Basic written communication skills.
• Ability to multi-task in busy environment
• Willingness and ability to learn more about Vida’s ministries and programs to better serve the clients and callers needing information
• Willingness and ability to abide by the office policies
• Willingness and ability to serve patients and other Vida constituencies (including other staff, donors, vendors, etc.) that promotes Vida’s life-affirming ministry
• Willingness and ability to demonstrate commitment to Vida’s Mission, Vision and Statement of Faith in the execution of position responsibilities
• Bachelor’s degree strongly preferred
• Working knowledge of Microsoft Word and Outlook required

Primary  Responsibilities:

• Manages medical clinic data collection and analysis for monthly statistic reports to the Board of Directors, grant reporting, and any additional statistics needed for marketing, reporting to donors, or quality measurements as requested by managers or Executive Director.
• Welcomes patients, provides patients with appropriate paperwork, and completes the check-in process for appointment arrivals, in a professional, friendly tone that conveys respect and compassion.
• Maintains patient confidentiality.
• Answers calls and connects the caller to the proper individual in a timely manner.
• Engages with Nurse Manager and Nurse Practitioner for quality assurance standards and tracking including updating Policies and Procedures, logging safety controls, and editing forms to match current services.
• Assists with project management for clinic expansion into additional service areas.
• Performs special projects and tasks as assigned by the Nurse Manager.
• Communicate with technology services (LiveWire, OTG, Spectrum) when maintenance is needed.

Secondary Responsibilities:

• Maintains knowledge and understanding of Vida programs, personnel connected with each program, and upcoming events to help direct visitors and callers.
• Receives material and monetary donations and provides tax receipts as appropriate and in compliance with pertinent policy and IRS guidelines.
• Receives and distributes mail.
• Assists staff and volunteers with daily tasks as requested by the Nurse Manager. Tasks may include recording information, copying, and assembling materials, sorting materials, filing, and placing phone calls.
• Investigates funding sources and assists with grant applications.
• Investigates additional service opportunities through marketing and community outreach.
• Attends association meetings and webinars to learn about new opportunities and report information back to managers.

The above describes the general nature of the job and is not an exhaustive list of all duties, responsibilities, knowledge, skills, abilities and working conditions.

Supervision/Direction (Received/Exercised):

Work is performed independently with periodic review. Employee organizes work and sets priorities based on schedule and office priorities established by Nurse Manager. Nurse Manager regularly reviews non-routine work and periodically reviews routine work.

Apply: Medical Clinic Administrative Intern application can be found on Indeed. Please call Vida at 920-731-4354 if you have any questions.